Archive for the ‘Not for Profit Finances’ Category

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Financial Accountability and the 21 Day Accountability Challenge

March 14, 2012

Click image for larger view.

What could you accomplish in 21 days if you knew someone was watching you, checking in on you, facebooking and tweeting about you? Would the goals that you daydream about become clearer, more tangible? Would you be inspired to turn them into SMART goals (specific, measurable, attainable, realistic and timely)? Would you triumph under the magnifying glass of accountability?

21 days ago, my company, Creating Answers, launched the 21 Day Accountability Challenge. We asked people to send in their goals and we chose one lucky person to support, watch, Facebook and Tweet about his or her progress towards his goals. And the lucky winner was:

Kevin Knauss of Insure Me Kevin. Hands down he was the winner. He sent us nine goals and he was clearly excited and ready to hit the ground running. We were concerned that his nine goals were a bit lofty, so we did what we do. We sat down with him and helped him translate his goals into numbers.

3

“Make my website a wealth of information and the hub of my marketing efforts” became “Blog at least 3 times per week,”

100

“Expand my small group health insurance clients” became “Complete 100 direct mailings each week for the next 3 weeks,” and

1,500

“Expand and fine tune my social media marketing plan” became “Have 1,500 Twitter followers by March 14th.” As of March 13th, he’s at 1,300; go follow him @InsureMeKevin!

Being an entrepreneur requires a unique kind of willpower. There’s no one, in the short run, watching you every day and holding you accountable. You have to really want to do what you’re doing, and you have to follow through. In the long run, your customers will hold you accountable. If you don’t provide value, they won’t return and you’ll run out of money. That’s long term accountability. But in the short run, no one is paying attention to how you show up in your business. Kevin has made amazing progress in the past three weeks because he was willing to expose himself while propelling himself forward.

When it comes to managing our money, many of us have willpower issues. For those of us that are single, there is no one else giving us feedback about our financial decisions or asking us if we did what we said we were going to do.  We have no one to be accountable to, no one to answer to when we spent twice what we said we would on eating out. Rarely does anyone ask us the question: “are you funding your retirement?” or “do you have 3 months of reserves in the bank?” Even for those of us in a relationship, the money is often handled by one person, and the other person doesn’t really want to know what’s happening. I’ve had many a client lament that his or her partner won’t even talk about financial decisions. They just want it handled.

How can you use accountability to propel yourself forward with your finances?

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Stacey Powell builds financial muscles at TheFinanceGym.com and shows off Financial Art at Facebook.

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Throw Your Spending Plan Out The Window

August 10, 2011

In “Entrepreneurship and Making ‘Adult’ Financial Decisions” I Told the Truth about why I wasn’t at the eWomen Network Conference this year. And I outlined a spending strategy I had developed with a client:

“One of my favorite clients loves conferences and trainings; she has about $4,000 annually in her spending plan. She wants to spend more, but her business’ budget doesn’t allow for it. We developed a profit-splitting plan that puts a percentage of her business’ net profits into a savings account titled “Business Investments.” She doesn’t have to spend that money, but when a conference pops up that she wants to attend, she no longer has to discuss it with me or agonize over the pros and cons of the decision. If the money is in the reserve account, she goes.”

Best laid plans. While she was away at the eWomen Network Conference I received a text from her:

 

There are a lot of gurus out there selling marketing, sales and mindset training/coaching programs. Entrepreneurs invest hundreds, thousands, and tens of thousands in these programs. The potential and possibility of learning from someone like Lisa Sasevich can be irresistible, and in the moment of making the buying decision, it’s challenging at best to separate logic from emotion.

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Entrepreneurship and Making ‘Adult’ Financial Decisions

July 7, 2011
Adult Financial Decisions

When I launched on Forbes.com I promised myself that I was going to start Telling the Truth. It’s easy to be a financial guru, talk at people, and tell them, “This Is How You Should Handle Your Money.” It takes more courage to be transparent and share stories not just from our clients, but from ourselves, and even more courage to share not just from our past, but from our present. So here I am, being courageous.

Every summer I head to Dallasfor the annual eWomen Network Conference. I look forward to it all year long. It’s the largest business women’s conference in North America, and an amazing place to learn, connect and be inspired. Sandra Yancey, CEO of eWomen Network, provides the incredible opportunity to learn from a long list of business rock stars: Michael Gerber, Tony Hsieh (zappos), Robert Stephens (Geek Squad), Lisa Nichols, Zig Ziglar and the list goes on. This summer, I’m not going.

What’s an ‘Adult Financial Decision’?

Adult financial decisions are logical decisions—ones we intuitively know are good decisions even though every other part of our being disagrees. When we make adult financial decisions, our inner child screams, “But I wanted that!” or our lips pout or our hearts feel heavy. Last month I made the adult financial decision that my team was not going to the conference this year. As a result, I’ve been walking around pouting and having a heavy heart. And then I heard a voice shout: “Stacey, how many hundreds of times have you advised people who were conflicted about when and how much to spend on professional development??? Stop being a weenie and write a blog.”

Entrepreneurs make the assumption that they are the only ones making emotional spending decisions. “If I just ran my business more like a business owner, I don’t think I’d have these cash flow issues.” The truth is that entrepreneurs are human beings, and most of us humans make emotionally-based financial decisions. That’s not a bad thing. It’s when we don’t balance emotionally-based decisions with logical ones that imbalance can capsize our ship. Over the past year, my business has made a number of bold spending decisions, some logical, some emotionally-based. We’ve also pruned our client tree (let a few clients go who were no longer a good fit). The end result is that our reserves are at low tide.

Could we go to the conference? Yes. Do we have the cash? Yes. Would there be consequences? Yes. Is it worth the consequences? Logically, no.

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3 Words to Small Business Success: Easy, Fun and Popular

June 8, 2011

What’s the attitude you show up to in your business each day?

Are you having fun?

Does it lift your spirit to connect with those you need to connect with to be successful in your business?

In my blog Community Service, Leadership and Small Businesses, I told the story of how my best friend Tina Reynolds, long-time small business owner of Uptown Studios, uses her love of community service to drive the marketing for her business. I met Tina 15 years ago, when she was doing volunteer work for a local HIV/AIDS service organization, and through the years I cannot begin to recall how many organizations, actions and activities she has led or been part of. Her dedication and stamina for community service are unparalleled, and as a result she frequently receives awards, honors and nominations.

At this week’s California Small Business Day, she was honored by California’s Senate President pro Tem Darrell Steinberg as the Capital Region’s Small Business of the Year. Senator Steinberg made an excellent choice. From the vantage point of a best friend I’ve watched Tina’s business grow, and then sputter, and then grow again. I’ve watched her maneuver through the economic challenges of the past few years, always with a positive attitude.

So how exactly do you get to be a Small Business of the Year? What makes Tina and her business stand out as a role model for entrepreneurs? To use Uptown Studios’ tagline, be Easy, Fun and Popular.

Easy

In my Forbes Profile I write about blocks I’ve Been Around: putting $10 of gas in my car because that’s all I had. This was years ago, so I’m going to out Tina: she was the one I passed that $10 back and forth with. Sometimes I needed it; sometimes she did. Entrepreneurship isn’t always glamorous. But Tina, no matter how challenging a client project or how tough a business issue she faces, always has a can-do attitude and exudes to her staff and her clients that it’s easy. “Let’s just jump in and get it done.” And to persevere as an entrepreneur while enjoying a personal life, having an “It’s Easy” attitude is vital.

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How You Do Your Money…

May 24, 2011

…is how you do the rest of your life.

I was talking to a yoga teacher about a friend of hers who was having money problems. Actually, he had been having money problems for most of his life. She told me that there is a saying in yoga: “How you do yoga is how you do the rest of your life.” In my years of working with others around their money, I’ve found this to be equally true: “How you do your money is how you do the rest of your life.”

If I gave you a list of all of the clients’ businesses and professions that I’ve ever worked with, and asked you to select which one of those clients was, by far, the most at peace with his or her financial past, present and future, you would never select the right one. If I gave you a list of all of their gross revenues, you would never select the right one. If I gave you a list of their net profits, you would never select the right one.

But, if I gave you a list of other attributes of each of these clients, it would be clear to many of you which is most at peace.

Do you have set work hours, take regular vacations, fund your retirement every month, pay yourself a steady salary, don’t draw additional money from your business, have proper insurances in place and utilize appropriate professional advice? In your personal life, do you eat well, exercise, and balance playtime with responsibility time? How do you do the rest of your life? Does it look like how you do your money?

I’ve learned a lot from this client. How did she come to be at peace? Consistency, and years of it. Paying a little extra on her mortgage every month, no matter what. Funding her retirement every year, no matter what. Using business debt very carefully and cautiously.

What could you do, in your life, to be at peace with your money?

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Stacey Powell, creating more financial clarity at CreatingAnswers.com, tweeting at @CreatingAnswers and showing off Financial Art at Facebook.

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The Power of Stating your Intentions Out loud

May 11, 2011
Amgen Tour 2009© waynepowellphoto.com

Amgen Tour 2009© waynepowellphoto.com

Tomorrow I leave on a 330-mile, 4-day cycling adventure: the NorCal AIDS Cycle. I’m a little impressed with myself. “Athletic” is not a word frequently used to describe me. As a kid, I wasn’t picked last for team sports, but I was never picked first. And until three months ago, I had never cycled more than 10 miles at a stretch. My last training ride was an easy, fun, quick 30 miles. I have good reason to be self-impressed.

Do you have a big financial goal? Something that feels unattainable, that you can’t see yourself ever reaching? Would you like to be self-impressed?

Say it out loud.

When I first uttered that I was considering the ride, it wasn’t a fully formed thought. But I’d said it out loud, first to a friend that serves on the Ride’s Board of Directors, and then to my daughter, and then to a best friend. It snowballed from there. My daughter wanted to do the ride with me, and then her godmother, and then a best friend, and then a client.

Ask for support.

One of my life’s intentions is to be physically fit. That’s not my sole reason for doing this ride; a long-time passion of mine is raising desperately needed funds for HIV/AIDS. But the ride was a goal that I could speak out loud, ask for support from my family, friends and colleagues, and be lovingly held accountable to completing my goal. The first $100 donation I received sealed the deal; there was no going back. Someone gave money in support of me. I was accountable.

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15 Days til New Year’s Eve…The Time is Now

December 16, 2010

Countdown to New Year'sWhile everyone else is busy counting days until Christmas, accountants are busy counting days until New Year’s Eve. And here’s why:

Do you itemize your deductions? If yes, look at your spending plan for charitable contributions. You have 15 days to maximize your gifts. Plus your favorite nonprofits are busily trying to meet their year-end goals, so gifts that come in during December are hugely appreciated! Have you spent out your Health/Flexible Spending Accounts? Now is the time.

Are you a business owner? If yes (and you file cash basis) then every dollar you spend in the next 15 days saves you in the neighborhood of 25 to 40 cents. Our advice to clients at year end: Any equipment you plan to buy in the next six months, buy it now. Any bills scheduled to pay at the beginning of January? Pay them now. And on the income side, for every dollar you put in the bank, you’ll be sending 25 to 40 cents to the IRS on April 15th. This is the one time of year you ease up on your receivables calls, slow down your invoicing process, walk to the bank very slowly.

And for my nonprofit clients? You have 15 days to maximize contributions for the year. Call one key donor every day until the 31st. You can ask for support, or just wish them a happy holiday and thank them for their support. Craft one last personal email solicitation. People want to give this time of year, and it’s your job to remind them.

Happy New Year!

(The accountant’s disclaimer: this is clearly generalized advice. It’s something to be discussed with your trusted advisor. If you don’t have a trusted advisor, we know some great ones!)

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Financial Art @ Chalk It Up

September 3, 2010

We’ll be out drawing some Financial Art at Chalk It Up this weekend. Come by and see all the cool artwork!

ChalkItUp.org

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Financial Art~An Interactive Art Experience…

July 10, 2010

…Revealed.

Thanks to everyone who came by and participated! By the end of the show, we had about 300 wishes/prayers/hopes fluttering in the wind. So, what does it all mean? Why the crayons? Why the overly simplified pie charts? Here’s the story:

Last year we launched our Financial Boot Camps. The results we’re seeing are phenomenal. In the Boot Camps we do brief, hopefully powerful, Money 101 trainings, teaching, or exercises. This January the crayon pie chart was the Money 101 topic.

The accountant in me questioned the exercise that the right side of my brain had created.

But the right side of my brain, the creative side that has been fed and nurtured by a lot of research into the psychological and emotional aspects of our relationship with our money said: Forge on!

The boot campers drew their pictures, first “How I spend my money,” and then “How I want to spend my money.”  As they were sharing their pictures and explaining what they’d drawn, one boot camper, “Chloe”, had a rather large part of her “How I spend my money” going to her past. This surprised me. I know a lot about her financial situation, and I know that she has little, if any debt. So what was going to her past?

Chloe's "How I Spend My Money"

Chloe's "How I Want to Spend My Money "

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She said was spending all this money (and time, and physical energy) on her rental properties every time one of them changed renters. She hated it. It was dragging on her. Most of her rental properties she had once lived in, and thus, she saw it as her past. The accountant in me wanted to tell her she’d done the drawing wrong. Rental properties are assets, investments, spending on your future. That portion should have gone into her “Future” section. But the creative in me sat on my hands and listened.

Then, rather amazingly, over the course of the next 4 months she:

  • discussed the drawing with the Boot Camp,
  • then her spouse, and
  • then their financial planner.
  • She made a decision to put one of the rental properties on the market.
  • They slowed the home improvements they were spending time and money on.
  • They got an offer; the buyer said stop ALL work immediately.
  • They went into escrow.
  • The house sold.
  • The money now sits in an investment that does not require time, or physical energy, or monthly reinvestment.

Most importantly, Chloe has peace of mind. She feels much happier and much more aligned with how she wants to be spending her money, her time, and her physical energy. She has her weekends back, and she has her money solidly invested.

All from a crayon drawing.

So why do I think that a crayon drawing so inspired Chloe? Sometimes we work so hard to make the perfect spending plan, and have the perfect financial plan, and we balance our checkbooks to the penny. Yet something still isn’t quite right. Sometimes, the calculations, and the financial advice, and the reports aren’t the answer. Sometimes, using a crayon, evoking the 5 year old within, creatively looking at how we “are” living our life, and how we say we “want” to live our life, provides the greatest inspiration to find financial clarity.

Stay tuned as we continue to tell the story of Financial Art ~ An Interactive Art Experience.

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Late charge, latte charge, at least you’ll know.

June 21, 2010

$3.35 a day

Microsoft Money has this cool new tagline: “Late charge, latte charge, at least you’ll know.” I love it.

When you’re an accountant, people talk to you about their money. Not just your clients, but your friends, relatives, acquaintances, and even people you stand next to waiting in line. It’s kind of fun, because its this secret little window into peoples’ worlds that most don’t ever get to see.

So why do I like Microsoft’s tagline? Because the overwhelming first step to tackling one’s money issues is know how much money is coming in, how much is going out, and where it’s going. Most people have no idea. Even those that use software like Quicken or Money often still have very little idea. They can look it up, but they don’t know. I must admit that there was a point in my life that I realized I was tracking all the data, but not often enough to really use the information in a constructive way. More on that later.

$39 a month

There is an axiom that goes: “What we measure, we accomplish.”

If you have financial discomfort in your life, start measuring. If you’re measuring and still have discomfort, take a step back and look at how you’re doing it. Shake it up; try it a different way. If it’s still not working, check out our Financial Boot Camps. You’ll make movement there; we guarantee it.